Brattleboro Administrative Coordinator

NON-EXEMPT

 

This full time position reports to the Brattleboro Distribution Center warehouse manager and entitles employee to all benefits.  This position primarily involves providing administrative support for Vermont Foodbank’s Brattleboro warehouse.  The administrative coordinator plays a key role in ensuring the Brattleboro warehouse fulfills its operational mission.

 

General Responsibilities:

  • Work cooperatively with staff and volunteers to support the mission of the Foodbank and meet and sustain Foodbank goals.
  • Serves as office manager; oversees the work of office support staff and volunteers; directs and reviews work efforts; balances workload and priorities. Welcomes and assists volunteers to sign in and out.  Ensures they are wearing identification.
  • Welcomes on-site visitors, determines nature of business and announces visitors to appropriate personnel.   Ensures they are wearing identification.
  • Provides secretarial support to Brattleboro warehouse manager; answers phones, performs skilled word processing, filing, data entry and other secretarial tasks.
  • Serves as a liaison providing a variety of customer service assistance to the public, Network Partners, and other Foodbank staff, in-person, via phone or via email.
  • Order all warehouse and office supplies. Compare vendor pricing to ensure best price.
  • Work closely with Barre operations; administer all warehouse paperwork in the Ceres system including receiving, transfers, drops, etc.
  • Prepares welcome signs, holiday closure notices and other miscellaneous notices/informational material as required.
  • Maintain cleanliness of lobby area, conference room and the staff kitchen.
  • Maintain Foodbank correspondence - sort, distribute and post daily mail. Process all in-coming and outgoing UPS, DHL and Federal Express packages.
  • Maintain, purchase and order inventory for kitchen supplies, coffee, condiments, flat ware and cleaning products.
  • Provide assistance to all departments.
  • Some night and weekend work is required.
  • Other duties as required by the Brattleboro Distribution Center warehouse manager.

 

A complete job description is available upon request.

 

Send applications & job resume by April 18, 2014
Human Resources Department

Attn: Francine Chittenden
fchittenden@vtfoodbank.org

The Vermont Foodbank is an EOE

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